Administrative Specialist Job in Monterey, California – Department of Veterans Affairs

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The United States government is a massive employer, and is always looking for qualified candidates to fill a wide variety of open employment positions in locations across the country. Below you’ll find a Qualification Summary for an active, open job listing from the Department of Veterans Affairs. The opening is for an Administrative Specialist in Monterey, California Feel free to browse this and any other job listings and reach out to us with any questions!

Administrative Specialist – Monterey, California
Veterans Health Administration, Department of Veterans Affairs
Job ID: 560502
Start Date: 01/07/2022
End Date: 02/01/2022

Qualification Summary
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/31/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 Minimum Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Tracking suspenses Scheduling meetings using an automated/electronic calendar Transcribing meeting minutes for dissemination throughout an organization Entering Time and Attendance into an automated database Creating draft presentations and reports for leadership and an administrative team Receiving mail and office correspondence for dissemination Maintaining office supplies and submitting work orders or purchase requests for supplies, keys, and other materials upon request . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one (1) full year of graduate level education that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a bachelor’s degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. . GS-9 Minimum Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing administrative duties and working collaboratively with site leadership Manage databases to track information and analyze trends Develop and implement local policies, and interpret administrative policies Composing and screening correspondence and memorandums for accuracy and completeness Implementing process improvement projects Organizing meetings and conferences and establishing and implementing office practices and procedures to be used by administrative staff Ensuring that the clinic is fully operational and meets VA regulations and Joint Commission standards OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years of progressively higher-level graduate education, or masters or equivalent graduate degree, or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year (18 semester hours) of graduate school may be used to qualify applicants for the GS-09 level.. You will be rated on the following Competencies for this position:
Capacity ManagementCustomer ServiceData ManagementInformation ManagementInterpersonal EffectivenessPlanning and EvaluatingProject ManagementTechnical CompetenceVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is active, involving writing at a desk, using a computer, lifting boxes/files, moving heavy carts/equipment, and walking between different offices. It may also require occasional travel to other VAPAHCS campuses or VA facilities. When traveling to other VAPAHCS campuses or VA facilities, it will require the driving of an automobile. The position is subject to high pressure (e.g., short/conflicting deadlines, shifting priorities, frequent audits/inspections) and requires an ability to adapt to changing situations. The work necessitates daily physical presence at the duty station and the position is not suitable for telework. Work is typically performed in an adequately lighted and climate-controlled office. Duties may require limited travel to other VAPAHCS campuses or VA facilities. The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices and meeting rooms. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

If you’d like to submit a resume or apply for this position, please contact Premier Veterans at abjobs@premierveterans.com. All are free to apply!

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