The United States government is a massive employer, and is always looking for qualified candidates to fill a wide variety of open employment positions in locations across the country. Below you’ll find a Qualification Summary for an active, open job listing from the Department of Justice. The opening is for a Secretary (Warden’s Secretary) in El Reno, Oklahoma Feel free to browse this and any other job listings and reach out to us with any questions!
Secretary (Warden’s Secretary) – El Reno, Oklahoma
Justice, Bureau of Prisons/Federal Prison System, Department of Justice
Job ID: 154535Start Date: 09/27/2019End Date: 10/21/2019
To be considered for the position, you must meet the following qualification requirements:Education:GL-07 and GL-08: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
NOTE: If you are using education to qualify, you MUST upload and electronically link legible transcripts from USAJOBS at the time you apply to receive consideration. Transcripts must include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. (If you are selected for this position based upon your education, you will be required to provide an OFFICIAL transcript prior to your first day on duty.)For information regarding foreign education requirements, please see the Recognition of Foreign Qualifications at the U.S. Department of Education website: Recognition of Foreign QualificationsORExperience:GL-07: One year of specialized experience that equips you with the qualifications to successfully perform the duties of the position. Qualifying experience would include performing a full range of secretarial duties. You must have a working knowledge of automation equipment with multiple software capabilities in order to create, manipulate, compute, report, retrieve, print and transmit data. This experience must be at least one year of specialized experience equivalent to the GL-06 level in federal service.Some examples of this qualifying experience are: Experience reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action. Reviewing outgoing correspondence and reports for content, grammatical accuracy and conformance to established standards.
Experience screening and referring telephone calls and visitors to staff members or supervisors, scheduling appointments and making commitments for supervisor, making travel and conference arrangements.
Experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures.
Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public. GL-08: One year of specialized experience that equips you with the qualifications to successfully perform the duties of the position. You may have gained this experience in a full-time secretary, management assistant, personnel assistant, legal assistant, administrative assistant, executive secretary, and/or other similar positions where you worked in a complex organization providing administrative and secretarial support. You must have at least one year of specialized experience equivalent to the GL-07 level in federal service.Some examples of this qualifying experience are: Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person’s attention. Scheduling appointments and making commitments for the supervisor to attend meetings, luncheons, etc, without prior approval.
Experience reading all incoming correspondence, determining proper action, at times preparing answers before referring to the supervisor. Reviewing outgoing correspondence and reports prepared by professional employees in the organization, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
Experience explaining non-technical policies and procedures promulgated by the office after obtaining clarification from source, making recommendations and decisions in establishing priorities among actions on administrative matters requested by various employees or organizations.
Experience managing an office budget, taking and distributing minutes of meetings, instructing and assists other secretaries on procedural matters such as the correct procedures to follow in preparing correspondence and preparing correspondence for the supervisor’s signature. Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.**Your eligibility for consideration will be based on your responses to the questions in the application.**
If you’d like to submit a resume or apply for this position, please contact Premier Veterans at firstname.lastname@example.org. All are free to apply!